How to Split Excel Sheet into Multiple Sheets Based on Column Value

If you are looking for some of the easiest ways to split an Excel sheet into multiple sheets based on column value, then you will find this article useful.

Sometimes it becomes necessary to split a large set of data based on a column and work on the multiple sheets after splitting up the main sheet. To know the ways of doing this job effectively let’s dive into the article.

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5 Ways to Split Excel Sheet into Multiple Sheets Based on Column Value

I will use the following data table containing the result of different students at a college. I will split this sheet into three sheets based on the Student Name column for the three students.

For this purpose, I am using Microsoft Excel 365 version, but you can use any other versions at your convenience.

Method-1: FILTER Function to Split Sheet into Multiple Sheets Based on Column Value

If you want to split the datasheet into multiple sheets based on the column Student Name, then you can use the FILTER function. Here, I will split the following sheet into three sheets containing the data for Daniel Defoe, Henry Jackson, and Donald Paul respectively.

Step-01:
➤Create three sheets named after the three students’ names.
➤Select a cell, like B3 in the sheet for the student Daniel Defoe.

➤Type the following formula

Filter!B5:D16 is the data range without header in the main sheet which is named as Filter and Filter!B5:B16 is the range of the Student Name in the main sheet and it would be equal to “Daniel Defoe”.

➤Press ENTER
Now, you will get the data for the student Daniel Defoe in the sheet for this student.

➤Let’s type the header name above all of the columns and create a border for this data table.

Step-02:
After following Step-01 of this method for the other two sheets for the student’s Henry Jackson and Donald Paul you will get the following two tables in their respective sheets.

Read More: Excel VBA: Split Sheet into Multiple Sheets Based on Rows

Method-2: Pivot Table to Split Sheet into Multiple Sheets Based on Column Value

You can split the following sheet into three sheets for the three students based on the column Student Name by using Pivot Table.

Step-01:
➤Go to Insert Tab>>PivotTable Option

Then PivotTable from table or range Dialog Box will appear.
➤Select the Table/Range
➤Click on New Worksheet (it’s a good practice to place Pivot Table into a new sheet)
➤Press OK

After that, a new sheet will open up which has two parts; PivotTable1 and PivotTable Fields.

➤Drag down the Student Name in the Filters area (any column on the basis of which you want to split the main sheet into multiple sheets) and Subject and Grade to the Rows area.

➤Go to Design Tab>>Layout Group>>Report Layout Dropdown>>Show in Outline Form Option

➤Follow Design Tab>>Layout Group>>Grand Totals Dropdown>>Off for Rows and Columns Option.

➤Then go to PivotTable Analyze Tab>>PivotTable Group>>Options Dropdown>>Show Report Filter Pages Option.

Then the Show Report Filter Pages Wizard will pop up.
➤Select the column Student Name which was in the Filters area.
➤Press OK.

Result:
Afterward, you will get three different sheets for the three students Daniel Defoe, Henry Jackson, and Donald Paul respectively.

Read More: Split Excel Sheet into Multiple Sheets Based on Rows

Method-3: Using Table Option

For splitting the main sheet into multiple sheets based on the Student Name column you can use the Table Option.

Step-01:
➤Create three sheets named after the three students’ names.
➤Copy the data table from the main sheet and paste it into these three different sheets.

Step-02:
➤Go to Insert Tab>>Table Option

Then the Create Table Dialog Box will appear.
➤Select the data for your Table.
➤Click on My table has headers
➤Press OK

Then, the following table will be created.

➤Go to Table Design Tab>>Tools Dropdown>>Insert Slicer Option

After that Insert Slicers Dialog Box will pop up.
➤Select the Student Name column (the column based on which you want to split the sheet)
➤Press OK.

After that, a Student Name Box will appear which has three options (three student names)

➤Click on Daniel Defoe for the sheet of this student.

Result:
You will get the data for the student Daniel Defoe in the sheet for this student.

Step-03:
➤Follow Step-02 for the other two sheets.
In this way, you will create the other two sheets for Henry Jackson and Donald Paul like below.

Read More: How to Split Excel Sheet into Multiple Files (3 Quick Methods)

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Method-4: Using Filter Option

For splitting the main sheet into multiple sheets based on the Student Name column I will use the Filter option in this method.

Step-01:
➤Create three sheets named after the three students’ names.
➤Copy the data table from the main sheet and paste it into these three different sheets.

Step-02:
➤Select the data table
➤Go to Data Tab>>Filter Option

Then, the Filter Option will be activated for this data table.
➤Click on the Dropdown sign in the Student Name column.

➤Select the name Daniel Defoe for this sheet and Press OK.

Result:
Afterward, you will get the data for the student Daniel Defoe in the sheet for this student.

Step-03:
➤Follow Step-02 for the other two sheets.
Then, you will get the other two sheets for Henry Jackson and Donald Paul like below.

Read More: How to Separate Sheets in Excel (6 Effective Ways)

Method-5: VBA Code to Split Sheet into Multiple Sheets Based on Column Value

You can split a sheet into multiple sheets based on column value by using a VBA code like this method.

Step-01:
➤Go to Developer Tab>>Visual Basic Option

Then, the Visual Basic Editor will open up.
➤Go to Insert Tab>> Module Option

After that, a Module will be created.

Step-02:

➤Write the following code

Sub Splitsheet()
Dim lr As Long
Dim sheet As Worksheet
Dim vcol, i As Integer
Dim icol As Long
Dim myarr As Variant
Dim title As String
Dim titlerow As Integer
Dim xTRg As Range
Dim xVRg As Range
Dim xWSTRg As Worksheet
On Error Resume Next
Set xTRg = Application.InputBox("Select the header row:", "", Type:=8)
If TypeName(xTRg) = "Nothing" Then Exit Sub
Set xVRg = Application.InputBox _
("Select the column on the basis of which split data:", "", Type:=8)
If TypeName(xVRg) = "Nothing" Then Exit Sub
vcol = xVRg.Column
Set sheet = xTRg.Worksheet
lr = sheet.Cells(sheet.Rows.Count, vcol).End(xlUp).Row
title = xTRg.AddressLocal
titlerow = xTRg.Cells(1).Row
icol = sheet.Columns.Count
sheet.Cells(1, icol) = "Unique"
Application.DisplayAlerts = False
If Not Evaluate("=ISREF('xTRgWs_Sheet!A1')") Then
Sheets.Add(after:=Worksheets(Worksheets.Count)).Name = "xTRgWs_Sheet"
Else
Sheets("xTRgWs_Sheet").Delete
Sheets.Add(after:=Worksheets(Worksheets.Count)).Name = "xTRgWs_Sheet"
End If
Set xWSTRg = Sheets("xTRgWs_Sheet")
xTRg.Copy
xWSTRg.Paste Destination:=xWSTRg.Range("A1")
sheet.Activate
For i = (titlerow + xTRg.Rows.Count) To lr
On Error Resume Next
If sheet.Cells(i, vcol) <> "" And Application.WorksheetFunction. _
Match(ws.Cells(i, vcol), sheet.Columns(icol), 0) = 0 Then
sheet.Cells(sheet.Rows.Count, icol).End(xlUp).Offset(1) = sheet.Cells(i, vcol)
End If
Next
myarr = Application.WorksheetFunction.Transpose(sheet.Columns(icol). _
SpecialCells(xlCellTypeConstants))
sheet.Columns(icol).Clear
For i = 2 To UBound(myarr)
sheet.Range(title).AutoFilter field:=vcol, Criteria1:=myarr(i) & ""
If Not Evaluate("=ISREF('" & myarr(i) & "'!A1)") Then
Sheets.Add(after:=Worksheets(Worksheets.Count)).Name = myarr(i) & ""
Else
Sheets(myarr(i) & "").Move after:=Worksheets(Worksheets.Count)
End If
xWSTRg.Range(title).Copy
Sheets(myarr(i) & "").Paste Destination:=Sheets(myarr(i) & "").Range("A1")
sheet.Range("A" & (titlerow + xTRg.Rows.Count) & ":A" & lr) _
.EntireRow.Copy Sheets(myarr(i) & "").Range("A" & (titlerow + xTRg.Rows.Count))
Sheets(myarr(i) & "").Columns.AutoFit
Next
xWSTRg.Delete
sheet.AutoFilterMode = False
sheet.Activate
Application.DisplayAlerts = True
End Sub

Here, Splitsheet() is the Sub procedure name and the variables lr, sheet, vcol, i, icol, myarr, title, titlerow, xTRg, xVRg, xWSTRg are declared as different data types by using the Dimension parameter.

Here, multiple IF and FOR loops have been used for splitting up the sheet into multiple sheets.

➤Press F5

Select the header row: Dialog Box will open up.
➤Select the range of the header row and Press OK.

Then Select the column on the basis of which split data: Wizard will pop up.
➤Select the Student Name column and press OK.

Result:
Finally, you will get the three sheets for Daniel Defoe, Henry Jackson, and Donald Paul like below.

Here we have used the paste destination at the A1 cell, that’s why split data are started from that cell.

Read More: How to Split a Workbook to Separate Excel Files with VBA Code

Practice Section

For doing practice by yourself we have provided a Practice section like below in a sheet named Practice. Please do it by yourself.

Conclusion

In this article, I tried to cover the easiest ways to split an Excel sheet into multiple sheets based on column value in Excel effectively. Hope you will find it useful. If you have any suggestions or questions feel free to share them with us.

Further Readings

• Split Sheets into Separate Workbooks in Excel (4 Methods)
• How to Open Two Excel Files Separately (5 Easy Methods)
• Open Multiple Excel Files in One Workbook (4 Easy Ways)
• How to View Excel Sheets in Separate Windows (4 Methods)