What to Know
- Go to Settings > Settings for my calendars and choose a calendar.
- Go to Event Notifications > Add a Notification.
- Choose a notification method, number, and time.
Here's how to set a default method and time for all future events in Google Calendar. You may choose up to five for each color-coded calendar.
Choose a Calendar Notification Method
To set the default method and timing of reminders for any Google Calendar:
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Open Google Calendar and select the Settings gear.
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Choose Settings.
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Select the calendar you want to edit from the left side of the screen under Settings for my calendars.
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Scroll down to the Event Notifications section and click Add a Notification.
Alternatively, click Event Notifications under the calendar name on the left side of the screen.
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For each new alert, you have three choices to make:
- Notification or email.
- A number.
- A unit of time. You can choose between minutes, hours, days, and weeks.
The maximum time for a notification is four weeks, regardless of which unit of measurement you use. The other limits are 0 to 40,320 minutes, 0 to 672 hours, and 0 to 28 days.
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In the All-Day Event Notifications section, choose how you want to be alerted to events that occur on specific days without specific times.
You can only receive notifications for all-day events up to four weeks (or 28 days) in advance, but you can specify the time the notification arrives.
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Select Remove notification (the X icon) to remove an unwanted reminder.
These default settings affect all events within their respective calendars. But, reminders you specify individually as you set up a specific event will override your default settings. In other words, you can set up a different notification for a particular event when you first create it in the calendar, and it will override your default settings.